Key Responsibilities of Public Bodies, Chief PIO & PIOs

a.          Responsibilities of Public Bodies

  1.      To appoint Chief PIO (one for each department - not below BS-19)
  2.      To designate PIOs (one for each office - not below BS-16)
  3.      To impart traning to Chief PIO and PIOs
  4.      To reasonably equiped Chief PIO and PIOs to perform their functions
  5.      To make arrangements for Internal Review U/S 12 and Rule 7   
  6.      To maintain the record (computarized / electronic)
  7.      To establish a web-portal
  8.      To  upload the particulars of Chief PIO and PIOs on website 
  9.      To pro-actively disclose all information as envisaged u/s 4 of the Act
  10.      To prepare an Annual Report in electronic form or otherwise of its activities under RTI Act, 2013 during the previous financial year by 31st August each year and make           the report available for public inspection free of charge and to submit to the Punjab Information Commission

 

b.          Responsibilities of Chief PIOs

  1.      To be well versed with RTI law being chief operating officer,
  2.      To ensure designation of all PIOs (one for each office).
  3.      To always keep updated data of designated PIOs,
  4.      To act as a bridge between the departmental head and PIOs,
  5.      To conduct trainings of PIOs,
  6.      To liase with the Commission and to ensure the performance of its orders,
  7.      To document annual activities of the department under RTI Act, 2013 for Annual Report,
  8.      To establish web-portal and to upload all information envisaged u/s 4 of RTI Act, 2013.  

 

C.          Responsibilities of PIOs
      1.       To be well versed with RTI Act and RTI Rules,
      2.       To establish an office with a name plate of PIO Office,
      3.       To manage necessary equipment and stationary including RTI Register,
      4.       To maintain the record of RTI Applications diligently,
      5.       To record RTI Applications for an illiterate citizen,
      6.       To register RTI Applications and issue a Acknowledgement Reciept,
      7.       To make all possible efforts to retrieve the requisite record and to dispatch at given address of applicant,
      8.       To provide certified copies of requisite record (first 20 pages free of cost) 
      9.       To charge Rs. 2 per page in excess of 20 pages and to intimate applicant accordingly, 
      10.     To ensure the provision of requisite record within 14 working days,
      11.     In case the provision is not possible within 14 days, to intimate the applicant the time required,
      12.     In any case the maximum time limit for provision of record is 28 days,
      13.      A PIO should be a role model for good human conduct